Visitor Management Software
A US-ready visitor management platform that runs on iPad and Surface kiosks, screens visitors against OFAC and custom watchlists, captures NDAs and waivers with e-signature, and notifies hosts via Slack, Teams, SMS, or email — built for New York, Los Angeles, Chicago, Houston, and Dallas corporate lobbies, K-12 schools, universities, and healthcare facilities.
Overview
Our visitor management platform is engineered for US compliance scenarios out of the box: OFAC SDN list and customer watchlist screening, FERPA-aware logs for K-12 and higher-ed deployments, HIPAA-aware visitor identification for clinics, ADA-compliant kiosk heights, and SOC 2-friendly audit trails. Touchless check-in via QR or photo ID scan, optional health-screening questionnaires, and integrations with Brivo, Genetec, HID, Okta, Microsoft Entra ID, and Google Workspace.
Key Features
Online Pre-Registration Portal
Hosts pre-register visitors through a branded portal with automated email invitations containing QR codes, visit details, parking instructions, and building access information
Self-Service Kiosk Check-In
Elegant touchscreen kiosks for visitor self-check-in with multi-language support, photo capture, government ID scanning, NDA acceptance, and safety induction video playback
Professional Badge Printing
Automatic visitor badge printing with photo, host name, company logo, visit purpose, and time-limited access zone markings — professional branding that enhances your corporate image
Real-Time Host Notification
Instant multi-channel notification to hosts upon visitor arrival via SMS, email, Microsoft Teams, Slack, or in-app push notification with one-tap approval or rejection
Security Watchlist Screening
Automated screening of visitors against internal blocklists, VIP lists, and flagged individuals with instant security alerts and access denial for unauthorized persons
Visit Analytics & Compliance Dashboard
Comprehensive analytics showing visit trends, peak hours, frequent visitors, average visit duration, and compliance reports for security audits and building management
Modules
Check-In Workflow Engine
Multi-step check-in flows with customizable fields, document capture, agreement acceptance, safety video, and conditional routing based on visit type and security clearance level
Multi-Channel Notification System
Configurable host alert rules with escalation timers for unattended visitors, group notifications for team meetings, and VIP arrival announcements to reception teams
Contractor & Vendor Management
Extended registration workflows for regular contractors including safety induction tracking, permit management, tool logging, and contractor insurance verification
Delivery & Courier Logging
Package and courier registration with recipient notification, delivery photo capture, collection tracking, and automated reminders for uncollected items
Compliance Reporting Suite
Detailed visit history, fire evacuation lists, real-time building occupancy counts, SIRA compliance reports, and customizable export formats for regulatory audits
Why it matters
Benefits
Premium Professional Impression
Modern digital check-in experience that reflects your brand's professionalism and creates a memorable first impression for every visitor and client entering your facility
Enhanced Facility Security
Know exactly who is in your building at all times with real-time occupancy tracking, watchlist screening, and comprehensive visitor logs for security and emergency purposes
Regulatory Compliance Ready
Complete audit trails meeting SIRA, ISO 27001, and industry-specific visitor logging requirements with automated report generation and data retention policies
Dramatically Reduced Wait Times
Pre-registration and QR code check-in minimize lobby congestion, reduce receptionist workload, and deliver a frictionless arrival experience for expected visitors
Works with
Integrations
7 integrations available · API-ready for custom connections
Pilot Visitor Management Across Your US Offices
30-day pilots for single sites or multi-state rollouts. Bundle hardware, kiosks, and printer-ready badge stock. Talk to us at +1 (212) 555-0199 or us@vertilinks.com.